How to Write a Thank You Email After Meeting in 2023 (2023)

Imagine this: you've just spent countless hours, days, perhaps even weeks, relentlessly pursuing an opportunity for a meeting with someone.

It's felt like a marathon and the meeting, your finish line, finally comes to pass. You emerge from it feeling invigorated, hopeful that you've achieved the goals that have been fuelling your efforts all this time.

So, what comes next?

A warm, heartfelt 'thank you' email should be your very next course of action after a meeting. Regardless of your professional field or the agenda of your meeting, not sending a 'thank you' email is a lost opportunity.

In this article, we'll discuss why thank you emails after meetings are important and provide 5 templates you can use to send your next email with ease.

Why Send a Thank You Email After a Meeting?

Sending a thank you email after a meeting is important for a few reasons. Here's why you should send thank you emails after meetings:

• They foster stronger selationships: By acknowledging their time, you fortify professional ties, nurturing a sense of investment in your collaboration.

• They spark continuous engagement: Keeping the conversation going can help spark engagement between you and the person you met with.

• It shows that you honor their time: Opting for an email over a phone call offers them the freedom to engage when it suits them best, freeing them from immediate pressure.

• They ensure shared understanding: By reemphasizing the main points from the meeting, you ensure everyone is on the same page, consolidating a common understanding of the meeting's purpose.

Tips On Sending a Thank You Email After a Meeting

Timeliness is Key

Aim to send your thank you email within 24 hours of the meeting. This ensures that the meeting and its details are still fresh in both your minds, making your email relevant and impactful.

Read on to learn how to send full thank you emails in seconds.

Personalize Your Message

Tailor your email to the recipient to make it more meaningful. Mention a specific point or topic from the meeting that resonated with you or sparked further thoughts.

Keep it Professional

Although your email should be personal, maintain a professional tone. Remember, this is a business correspondence, not a casual chat.

Reiterate Key Points

Highlight and confirm the significant takeaways from the meeting. This not only shows that you were attentive, but also helps ensure that you both share the same understanding of what transpired and what the next steps are.

End on a Forward-Looking Note

Conclude your email by looking towards the future, expressing your anticipation for the next meeting or the next steps on your collaborative journey.

Proofread

Lastly, don't forget to proofread your email before hitting 'send.' Typos and grammatical errors can detract from your message and could potentially leave a poor impression.

How to Automate Thank You Emails After Meetings

Sending a thank you email after a meeting is important, but you don't want it to take up too much of your time. Use Text Blaze to send full, personalized thank you emails in seconds.

With Text Blaze, you use keyboard shortcuts to create text templates that can be inserted anywhere online. Whether you are sending a follow-up email after a meeting or sales email to a potential customer/client, Text Blaze has got you covered.

Here's why you should give Text Blaze a try:

• It's free forever. You can get instant value out of Text Blaze without paying $1.
• It saves top users 28 hours a month and helps to eliminate repetitive typing.
• You can use placeholders for names and other fields to insert content in your messages in real-time.
• Dynamic logic and formulas help you create powerful templates.
• There is SO MUCH MORE you can do with Text Blaze. Check out our gallery for cool examples.

5 Thank You Email After a Meeting Templates

Basic Thank You Email After a Meeting

Follow-Up Email Template To Schedule Another Meeting

Using Common Ground For A Thank You Email After a Meeting

After a meeting, it is important to ensure that your 'thank you' email does not sound generic and insincere. Avoid using the same robotic-sounding template for sending thank you emails.

Using Text Blaze, you can automate your emails without losing your personal touch.

An excellent way to do this is to reference a common point of interest or to offer some advice. This will make it feel as if you are being genuine in your response and not only there to talk business - it makes the interaction feel more "human".

Some more email follow up example phrases that use a common ground:

Common ground example 1:

"It was so lovely to see the pictures of your new dog. My dog is also a long-haired breed, and I have found this dog groomer to be the most gentle when sending him for grooming - Pawsome Pals [telephone number/website]”

Common ground example 2:

"You mentioned that you were looking at integrating a chatbot into your online store. I have just used the following company to create a chatbot for my website and could not be happier with the results - BotChatter [telephone number/website]”

Thank You Email After A Conference Meeting

Thank You Email After a Team Meeting

If you need to email many people after a business meeting, such as in the event of having a conference meeting, the best way is to address it to the team. Thank them for their time, while also acknowledging the hard work they have put in up until this point.

Outline key details in the body. Where possible, attach team members' names to each point, not only to assign tasks but also to ensure that they feel that their role is valued. It is also imperative to include a call to action to keep them engaged.

If you want to learn everything about how to end an email, check out our article today!

Extra Resources + Templates

Check out our Common Work Emails and Gmail pages for more templates you can use today!

Conclusion

Sending a thank you email after a meeting helps boost your professionalism, form relationships, and foster a sense of connection.

However, it doesn't have to be another tedious task on your to-do list.

Use Text Blaze to automate your follow-up emails without losing your personal touch.

What are you waiting for? Give Text Blaze a try for free today!