How to Write a Thank You Email After Meeting in 2023 (2023)

How to Write a Thank You Email After Meeting in 2023 (1)

Imagine this: you've just spent countless hours, days, perhaps even weeks, relentlessly pursuing an opportunity for a meeting with someone.

It's felt like a marathon and the meeting, your finish line, finally comes to pass. You emerge from it feeling invigorated, hopeful that you've achieved the goals that have been fuelling your efforts all this time.

So, what comes next?

A warm, heartfelt 'thank you' email should be your very next course of action after a meeting. Regardless of your professional field or the agenda of your meeting, not sending a 'thank you' email is a lost opportunity.

In this article, we'll discuss why thank you emails after meetings are important and provide 5 templates you can use to send your next email with ease.

Why Send a Thank You Email After a Meeting?

Sending a thank you email after a meeting is important for a few reasons. Here's why you should send thank you emails after meetings:

  • They foster stronger selationships: By acknowledging their time, you fortify professional ties, nurturing a sense of investment in your collaboration.

  • They spark continuous engagement: Keeping the conversation going can help spark engagement between you and the person you met with.

  • It shows that you honor their time: Opting for an email over a phone call offers them the freedom to engage when it suits them best, freeing them from immediate pressure.

  • They ensure shared understanding: By reemphasizing the main points from the meeting, you ensure everyone is on the same page, consolidating a common understanding of the meeting's purpose.

Tips On Sending a Thank You Email After a Meeting

Timeliness is Key

Aim to send your thank you email within 24 hours of the meeting. This ensures that the meeting and its details are still fresh in both your minds, making your email relevant and impactful.

Read on to learn how to send full thank you emails in seconds.

Personalize Your Message

Tailor your email to the recipient to make it more meaningful. Mention a specific point or topic from the meeting that resonated with you or sparked further thoughts.

Keep it Professional

Although your email should be personal, maintain a professional tone. Remember, this is a business correspondence, not a casual chat.

Reiterate Key Points

Highlight and confirm the significant takeaways from the meeting. This not only shows that you were attentive, but also helps ensure that you both share the same understanding of what transpired and what the next steps are.

End on a Forward-Looking Note

Conclude your email by looking towards the future, expressing your anticipation for the next meeting or the next steps on your collaborative journey.


Lastly, don't forget to proofread your email before hitting 'send.' Typos and grammatical errors can detract from your message and could potentially leave a poor impression.

How to Automate Thank You Emails After Meetings

Sending a thank you email after a meeting is important, but you don't want it to take up too much of your time. Use Text Blaze to send full, personalized thank you emails in seconds.

How to Write a Thank You Email After Meeting in 2023 (2)

With Text Blaze, you use keyboard shortcuts to create text templates that can be inserted anywhere online. Whether you are sending a follow-up email after a meeting or sales email to a potential customer/client, Text Blaze has got you covered.

Here's why you should give Text Blaze a try:

  • It's free forever. You can get instant value out of Text Blaze without paying $1.
  • It saves top users 28 hours a month and helps to eliminate repetitive typing.
  • You can use placeholders for names and other fields to insert content in your messages in real-time.
  • Dynamic logic and formulas help you create powerful templates.
  • There is SO MUCH MORE you can do with Text Blaze. Check out our gallery for cool examples.

5 Thank You Email After a Meeting Templates

Basic Thank You Email After a Meeting

Basic Thank You Email After a Meeting

Hi {formtext: name=name; default=John; cols=10},

Thank you for taking the time to meet me today.

I appreciate your expertise on {formtext: name=meetingtopic; default =sales strategies} and feel very positive about moving forward with you on this project.

I enjoyed the time we spent discussing today, and I am excited to meet you again soon.

Kindest regards,


Follow-Up Email Template To Schedule Another Meeting

Follow-Up Email Template To Schedule Another Meeting

Hi {formtext: name=name; default=John; cols=10},

Thank you for taking the time to meet me on {formdate: \ LL}.

Following up on our discussion around {formtext: name=meetingtopic; default =sales strategies}, my team has prepared a {formmenu: name=Select a type; default=document; presentation;} of {formmenu: name=select one; ideas; default=suggestions} that we feel are a great fit for your company.

I’d love to schedule another meeting to discuss {=meetingtopic} further.



Using Common Ground For A Thank You Email After a Meeting

Common Ground For A Thank You Email After a Meeting

Hi {formtext: name=name; default=John; cols=10},

Thank you so much for taking the time out of your calendar to meet me today. I really appreciate learning more about {formtext: name=meetingtopic; default =sales strategies}.

I am a huge [add a common ground phrase here]. It was great to know that you are also {formtext: name=common ground; default =into sales}.

Our next steps from this meeting:{formparagraph: name=next step items; default= Add next-step item 1 hereAdd next step-item 2 hereAdd next step-item 3 here...; rows=5; cols=22}

Let’s schedule another meeting on {formdate: LL} to further discuss {=meetingtopic}.



After a meeting, it is important to ensure that your 'thank you' email does not sound generic and insincere. Avoid using the same robotic-sounding template for sending thank you emails.

Using Text Blaze, you can automate your emails without losing your personal touch.

An excellent way to do this is to reference a common point of interest or to offer some advice. This will make it feel as if you are being genuine in your response and not only there to talk business - it makes the interaction feel more "human".

Some more email follow up example phrases that use a common ground:

Common ground example 1:

"It was so lovely to see the pictures of your new dog. My dog is also a long-haired breed, and I have found this dog groomer to be the most gentle when sending him for grooming - Pawsome Pals [telephone number/website]”

Common ground example 2:

"You mentioned that you were looking at integrating a chatbot into your online store. I have just used the following company to create a chatbot for my website and could not be happier with the results - BotChatter [telephone number/website]”

Thank You Email After A Conference Meeting

Thank You Email After A Conference Meeting

Hi {formtext: name=name; default=John; cols=10},

It was great to meet you at Dreamforce 2021. You briefly mentioned [topic mentioned by the recipient], have you thought of [suggestion around the topic]?

I think {formtext: name=a specific suggestion for this recipient; cols=30} perfectly fits into your {formtext: name=meetingtopic; default =sales strategies}.

Let’s touch base again on {formdate: LL} if you are available.



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Thank You Email After a Team Meeting

If you need to email many people after a business meeting, such as in the event of having a conference meeting, the best way is to address it to the team. Thank them for their time, while also acknowledging the hard work they have put in up until this point.

Outline key details in the body. Where possible, attach team members' names to each point, not only to assign tasks but also to ensure that they feel that their role is valued. It is also imperative to include a call to action to keep them engaged.

Thank You Email After a Team Meeting

Hi {formtext: name=name; default=John; cols=10},

Thank you for joining us in the meeting today to touch base.

I appreciate the hard work and dedication over the past month which has allowed us to move forward with this project ahead of schedule.I am incredibly proud of what this team has achieved!

To reiterate the goals discussed:

  1. David will be liaising with the client and drawing up a social media content plan for them
  2. Sandra will submit the final designs for content by {formdate: MM/DD/YYYY}
  3. Tom and his team will be responsible for creating a campaign for the client
  4. Jane will draw up a newsletter template to keep the clients' customer base up to date with monthly content

I would like to propose that we touch base on {formdate: MM/DD/YYYY}. Please send through your RSVP for the meeting at the earliest.



If you want to learn everything about how to end an email, check out our article today!

Extra Resources + Templates

Check out our Common Work Emails and Gmail pages for more templates you can use today!


Sending a thank you email after a meeting helps boost your professionalism, form relationships, and foster a sense of connection.

However, it doesn't have to be another tedious task on your to-do list.

Use Text Blaze to automate your follow-up emails without losing your personal touch.

What are you waiting for? Give Text Blaze a try for free today!

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How to Write a Thank You Email After Meeting in 2023 (3)


How do you say thank you for your answer in email? ›

Thank you for your recent response to my letter. I appreciate you taking the time to write such an informative and helpful letter. After learning more about you, I feel like we could have a great working relationship. Thank you for inviting me to call you to discuss this further.

How do you write a thank you email for a quick response? ›

Thank You For Your Prompt Response Notes
  1. Thank you for responding so quickly. ...
  2. Thank you for your prompt response. ...
  3. Thank you for getting back to me so fast. ...
  4. I appreciate your swift reply. ...
  5. We appreciate your prompt response. ...
  6. Thanks for getting back to us so soon. ...
  7. Thank you for providing that information quickly.

What is an example of a thank you letter after a meeting? ›

Thank you for the productive meeting we had yesterday. I appreciate your time and effort in preparing for the discussion and the valuable insights you shared. Our work is well underway, and I am confident we will meet our objectives. Please contact me for more information or assistance with the project.

Should I send a thank you email for answers received? ›

It's courteous to respond. Best to keep it short and sweet. It acknowledges that someone has made an effort and if it's just a simple thank you does not imply carrying on a conversation.

How do you express thank you in a formal email? ›

👉 Use these general thank-you phrases, appropriate for both personal and business emails:
  1. Thank you so much.
  2. Thank you very much.
  3. I appreciate your consideration.
  4. I appreciate your guidance.
  5. I appreciate your help.
  6. I appreciate your time.
  7. I sincerely appreciate ….
  8. My sincere appreciation.

How do you send a thank you message professionally? ›

Professional and Career-Related Thank-Yous
  1. I am so very thankful for your time.
  2. I appreciate the information and advice you have shared.
  3. I sincerely appreciate the assistance.
  4. Many thanks for your assistance.
  5. Many thanks for your time.
  6. Thank you for accepting my connection request.
  7. Thank you for connecting with me.
Dec 22, 2022

How do you say thank you in an email professionally for appreciation? ›

Phrases to say 'thank you' professionally in different situations
  1. Thank you for your valuable advice.
  2. Thank you for taking the time to speak with me.
  3. I am grateful for your valuable insight.
  4. I truly appreciate the advice you gave me.
  5. Your advice has been most helpful — thank you!
Apr 27, 2023

How do you end a professional email thank you? ›

  1. Respectfully.
  2. Sincerely.
  3. Kind regards.
  4. Best regards.
  5. With gratitude.
  6. With thanks and appreciation.
  7. Thank you.

How do you say quick reply is highly appreciated? ›

As this matter is urgent, I would appreciate a reply as soon as possible.” “I would be grateful for your prompt reply.” “I look forward to hearing from you as soon as possible.” “I look forward to hearing from you at your earliest convenience.” (Slightly old-fashioned.)

How do you express gratitude in a meeting? ›

For your recognition to come off as genuine and appreciative, you need to clearly express your gratitude and let your employee or teammate know exactly what you're thankful for. This can be done by simply telling them what you're thankful for, writing a gratitude letter or note, or even giving a gratitude gift.

What should be the subject for a thank you email? ›

15 subject lines to show gratitude for performing well
  • Thank you for your continued hard work.
  • Thanks for your help.
  • Thank you for sharing!
  • Thank you for your feedback.
  • Thanks for joining us at our meeting yesterday.
  • Thank you for a great presentation today.
  • Thank you for increasing sales.
Apr 11, 2023

How do you write a positive response email? ›

Sample phrases to use to respond to a compliment
  1. Thank you for your kind words.
  2. I really appreciate your feedback.
  3. That's great, you made our day.
  4. That's what we like to hear.
  5. We're happy you're happy.
  6. You put a big smile on our faces.

How do you say got it professionally in an email? ›

More formal ways to say “I got it”:
  1. I see.
  2. That makes sense.
  3. It makes sense now.
  4. It's clear now.

How do you say OK professionally in an email? ›

There are a few different ways you can say “ok” in a professional email:
  1. I will proceed with your request.”
  2. I understand and will take care of it.”
  3. I agree and will take the necessary actions.”
  4. I confirm that I will [action].”

How do you say noted professionally in an email? ›

Here are some options:
  1. Duly noted.
  2. I will make a note of that.
  3. Thank you. I've taken note of this.
  4. This will be taken into consideration.
  5. Message received.
  6. I will pass this on to the relevant department.
  7. Kindly noted.
  8. Our records have been updated accordingly.
Mar 13, 2023

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